Event Coordinator / Assistant Manager

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August 24, 2016
Event Coordinator in international events
December 10, 2017

DMD is looking for an event event Coordinator at the soonest, you’ll have responsibility for putting on a range of events.You’ll manage the whole process from the planning stage, right through to running the actual day itself and the post-event evaluation.

The role is very hands-on and often involves working as part of a team.

Responsibilities

  • liaise with clients to find out their exact event requirements;
  • produce detailed proposals for events (for example, timelines, venues, suppliers, legal obligations, staffing and budgets);
  • research venues, suppliers and contractors, and then negotiate prices and hire;
  • manage and coordinate suppliers and all event logistics (for example, venue, catering, travel);
  • liaise with sales and marketing teams to publicise and promote the event;
  • manage all pre-event planning, e.g. organising guest speakers and delegate packs;
  • coordinate suppliers, handle client queries and troubleshoot on the day of the event to ensure that all runs smoothly and to budget;
  • manage a team of staff, giving full briefings;
  • organise facilities for car parking, traffic control, security, first aid, hospitality and the media;
  • make sure that insurance, legal, health and safety obligations are followed;
  • oversee the dismantling and removal of the event and clear the venue efficiently;
  • produce post-event evaluation to inform future events;
  • research opportunities for new clients and events.

MUST HAVE

  • Perfect English
  • Oorganisational skills and attention to detail;
  • Communication and interpersonal skills;
  • Time-management skills and the ability to work under pressure to ensure the efficient running of an event;

Job Type: Full-time

Required experience:

  • Event Management: 3 years